Administrative Assistant MDYPerforms administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills, Internet research abilities, and strong communication skills are required. Staff in this category may also have the title of the department. Administrative Assistants ensure the efficient day-to-day operation of the office and support the work of management and other staff.ResponsibilitiesMaintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.Provides information by answering questions and requests.Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.Completes operational requirements by scheduling and assigning administrative projects; expediting work results.Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.Contributes to team effort by accomplishing related results as needed.Answer general phone inquiries using a professional and courteous mannerDirect phone inquiries to the appropriate staff membersReply to general information requests with accurate informationGreet clients/suppliers/visitors to the organization in a professional and friendly mannerUse computer word processing, spreadsheet, and database software to prepare reports, memos, and documentsSort incoming mail, faxes, and courier deliveries for distributionPrepare and send outgoing faxes, mail, and courier parcelsForward incoming general e-mails to the appropriate staff memberA forward voice mail from the general mailbox to the appropriate staff memberPurchase, receive and store the office supplies ensuring that basic supplies are always availableCode and file material according to the established proceduresUpdate and ensure the accuracy of the organization's databasesBack-up electronic files using proper proceduresProvide secretarial and administrative support to management and other staffMake travel, meeting and other arrangements for staffCoordinate the maintenance of office equipmentUse computer software to prepare invoices and financial statementsCode and file financial material according to established records management proceduresProcess accounts payable ensuring timeliness and accuracy of informationProcess accounts receivable ensuring timeliness, the accuracy of codes and appropriate backupPrepare accurate bank reconciliations and depositsAdminister petty cash according to established proceduresAssist with financial reports as requiredMonth-end duties as requiredWith the Executive Director, prepare meeting agendas and supporting material for distributionEnsure the timely distribution of material to the BoardSupport the Board with meeting, travel and other arrangementsDraft minutes of Board meetings for review by the Executive DirectorCreate an action list for management staff from board meetingsRequirements Age, not more than (35)Qualification level of a Bachelor's degree in Business Management/ Business Administration or equivalentMinimum 5 years of working experience in the administrative fieldExcellent command of English (4 skills) – (Relevant Certificate Required)Proficient in utilizing of MS Office Software (Word, Excel, PowerPoint, Outlook), E-mail, Internet and capable of typing both English and Myanmar as well as proficiency in the use of computer data-mining and spreadsheet programsAble to work under pressures and challenging situationsAble to work well with a wide range of people from different parts of the businessHave good presentation skillsAble to work overtime if requiredCommunicate effectively in the business environmentIntegrate skills from a number of disciplines, including accounting, economics, law, and managementExercise critical-thinking methods to identify and solve problemsAdministrative management requires professionals with financial,organizational and interpersonal skills.Personal Attributes Self-motivation, determination, and confidence in your abilitiesAbility to divide your time between work and studyMeticulous attention to detailNumeracy and a strong aptitude for mathematicsExcellent problem-solving skillsA keen interest in the financial systemAbility to work to deadlines, under pressureAbility to work on your own initiative and as part of a teamStrong IT skillsExcellent interpersonal and communication skills, including good presentation and report writing skillsOther InformationSalary: USD (200) or Equivalent Kyats or DEPENDENT ON APPLICANT'S QUALIFICATIONSJob Type: Full TimeContract Type: Fixed-Term ContractBenefits: Annual Bonus, Variable Bonuses ( Performance, Allowances and etc.)Location: No-402, 81 Street, Street 30 between 31, Chanmyathazi city, Mandalay.Working hours: 9 am to 5.30 pm, Monday to Saturday How to Apply?Interested persons should submit a CV with an application letter with original handwriting, passport size color (2) photo (within three months taken), copies of NRC Card, Labour registration card, Graduation certificate. Clearance certificate from respective ward & police Station, working experience and other relevant certificate together with supporting documents, expected salary, contact phone number to No.(79/81), Room #705~706 & 904, Central Tower, Corner of Anawrahta Road & 39th Street, Kyauktada Township, Yangon by personally (or) please email a copy of your detailed resume in MS Words format to [email protected]
Please do specify application post (or) use apply form.