Executive Assistant - KT Group | New Day Jobs (Yangon, Myanmar)

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Executive Assistant

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Executive Assistant

Job Type : Full-Time
Education Requirement : Bachelor Degree
Skills :
Experience : 3 to 5 years
Work Days : Monday To Friday
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Job Detail

Scope of Position:

  • Manage planning logistics for all domestic/foreign travel, internal meetings/events and Board meetings
  • Handle Accounts Payable tasks ensuring timely processing and payment of all invoices
  • Assist with office hospitality, manage refreshments for meetings and greet guests
  • Execute projects based on Director’s goals; provide follow-up to ensure consistency and task completion

Specific Responsibilities

Information Management

  • Telephone contact; respond to calls, follow up as needed.
  • Review incoming mail and process accordingly.
  • Research issues, gather data, and develop materials for internal and external meetings, or for other purposes, as needed.
  • Maintain tasks lists and status reports

Planning: Due Diligence

  • Monitor calendar; Anticipate potential issues regarding calendar, and ensure that there are no scheduling conflicts.
  • Meeting preparation: manage requirements/needs of individuals involved; track and manage meeting requests and telephone calls which require Director or MD’s attention.
  • Arrange appointments, meetings, speaking engagements, board meetings, philanthropic activities, various business and social events. Responsibility for coordinating accompanying materials
  • Oversight of complex planning logistics for domestic and international trips; assure accuracy for detailed itineraries and agendas. Arrange for security: double-check details.

Coordination/Detail Management

  • Ensure accuracy in critical details and coordinate all activities relating to incoming/outgoing communication calendar coordination and cross-checking of facts.
  • Coordinate travel arrangements: Flight Status, ground transportation, security, VIP Services.
  • Coordinate meetings, agenda times, participants’ confirmation and meeting materials

Office Management

  • Maintain organized system of managing and filing invoices and other important documents
  • Source and Purchase business related items as needed

Requirements

  • Proven success as an Executive Assistant with senior executives in the finance, legal, or luxury goods industries
  • Excellent organizational skills with careful attention to detail
  • Ability to prioritize and manage multiple tasks simultaneously
  • Good analytical and problem solving skills
  • Proficient in Microsoft office: Strong computer skills including Microsoft Excel, PowerPoint, Word, and Outlook.
  • Proactive and energetic with a positive attitude
  • Adaptable to changing priorities
  • Remain calm under pressure in a fast paced environment and have a high sense of urgency.
  • Cannot be afraid of trying new things
  • Thick skinned and able to work with a demanding, perfectionist Founder
  • Must have valid passport and be able to travel with Director or MD as needed





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