Executive Assistant - KT Group | New Day Jobs (Yangon, Myanmar)

Role Title – Executive Assistant

About KT Group

The KT Group is a private, family owned and operated diversified business enterprise which was established in the 1950’s. We have grown into a modern Myanmar company that embraces the opportunities for growth but also remembers our deep history and holds respect for the country and her people.

Our Vision

To be a world class organisation nurturing and encouraging the talents of our people who enable us to grow a thriving business committed to building a modern and transparent Myanmar.

The role

We are seeking a professional, proactive Executive Assistant

You will have strong executive presence with excellent organizational and interpersonal skills, while remaining flexible and easily adaptable to changing priorities.

Scope of Position:

·       Manage planning logistics for all domestic/foreign travel, internal meetings/events and Board meetings

·       Handle Accounts Payable tasks ensuring timely processing and payment of all invoices 

·       Assist with office hospitality, manage refreshments for meetings and greet guests

·       Execute projects based on Director’s goals; provide follow-up to ensure consistency and task completion

Specific Duties:

Information Management

·       Telephone contact; respond to calls, follow up as needed

·       Review incoming mail and process accordingly

·       Research issues, gather data, and develop materials for internal and external meetings, or for other purposes, as needed.

·       Maintain tasks lists and status reports

Planning: Due Diligence 

·       Monitor calendar; Anticipate potential issues regarding calendar, and ensure that there are no scheduling conflicts.

·       Meeting preparation: manage requirements/needs of individuals involved; track and manage meeting requests and telephone calls which require Director or MD’s attention.

·       Arrange appointments, meetings, speaking engagements, board meetings, philanthropic activities, various business and social events. Responsibility for coordinating accompanying materials

·       Oversight of complex planning logistics for domestic and international trips; assure accuracy for detailed itineraries and agendas. Arrange for security: double-check details.
Coordination/Detail Management

·       Ensure accuracy in critical details and coordinate all activities relating to incoming/outgoing communication calendar coordination and cross-checking of facts.

·       Coordinate travel arrangements: Flight Status, ground transportation, security, VIP Services

·       Coordinate meetings, agenda times, participants’ confirmation and meeting materials

Office Management

·       Maintain organized system of managing and filing invoices and other important documents

·       Source and Purchase business related items as needed

Requirements

·       Proven success as an Executive Assistant with senior executives in the finance, legal, or real estate industries

·       Excellent organizational skills with careful attention to detail 

·       Ability to prioritize and manage multiple tasks simultaneously 

·       Good analytical and problem solving skills 

·       Proficient in Microsoft office: Strong computer skills including Microsoft Excel, PowerPoint, Word, and Outlook.

·       Proactive and energetic with a positive attitude 

·       Adaptable to changing priorities 

·       Remain calm under pressure in a fast paced environment and have a high sense of urgency.

·       Must have valid passport and be able to travel with Director or MD as needed