Executive Assistant/Secretary - Young Investment Group | New Day Jobs (Yangon, Myanmar)

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Executive Assistant/Secretary

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Executive Assistant/Secretary

Job Type : Full-Time
Education Requirement : Bachelor Degree
Experience : 1 to 3 years
Work Days : Monday To Friday
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Job Detail

Main Responsibilities:

  • To provide support to the Chairman in delivering YIG overall strategic objectives.
  • To provide administrative services including diary management, booking meetings, planning events, organising travel and preparing travel itineraries, correspondence and prioritising emails for the Chairman.
  • To work closely with the Chairman and Senior Leadership Team through regular correspondence, arrange meetings and prepare briefing materials for the Chairman.
  • To provide administrative support in the delivery of assignments and initiatives on behalf of the Chairman’s office as and when required.
  • To ensure all correspondence and relevant materials are produced in a timely and accurate manner.
  • To coordinate departmental reports and documentation for the Board of Directors meetings and other meetings with outside partners.
  • To coordinate, attend and take minutes for the Chairman’s meetings and any other relevant meetings.
  • To conduct research/ analysis as directed by the Chairman.
  • To produce reports and follow up on action points from meetings on behalf of the Chairman as and when required.
  • Maintain electronic and paper records ensuring information is organized and easily accessible.
  • To provide administrative support to the Chairman in the follow up and completion of departmental work plans.
  • To provide administrative support to the Chairman in implementing organisational projects and programmes.
  • To provide administrative support to the Chairman in the leadership and management of the organisation.
  • To provide administrative services to field offices such as responding to queries, issuing.
  • Memos and following up on Chairman Requests.
Other Responsibilities:
  • To comply with all policies, procedures, legal and regulatory requirements.
  • To hold a valid passport and be willing and able to travel extensively and at short notice.
  • The flexibility to work additional/out of hours as necessary to fulfil the requirements of the role and meet the business needs.
  • To be responsible for health and safety in the area of his/her control and ensure that he/she is familiar with YIG health and safety at work policy.
  • To respect the unique contribution of every individual and work positively in an equal opportunity and diverse environment.
  • The post holder may be required to apply for a disclosure check.

Desired Qualification:

  • Bachelor's degree in Business Administration or equivalent business experience and 5+ years of progressively responsible experience in a large corporation.
  • Master Degree would be an added advantage (EMBA or MBA)
  • Proven experience as executive secretary or similar administrative role.
  • Years of Experience should be in between 4-5yrs
  • Proficient in MS Office and “back-office” software (e.g. ERP)
  • Excellent written and verbal communication skills in English, able to Write & Read Chinese and Burmese language is preferable.
  • Overseas exposure would be an added advantage.
  • Excellent written and verbal communication skills in English.
  • Proficiency in MS Office (outlook, word, excel and power point)

Soft Skills:

  • Ability to work in a diverse team.
  • Ability to work under pressure to agreed deadlines and adapt to change.
  • Ability to produce minutes of meetings and draft / edit written documents and correspondence independently.
  • Ability to retrieve information from relevant sources through research.
  • Ability to handle confidential and sensitive material.
  • Knowledge of key issues in international development.
  • Commit to withhold the integrity and standards of YIG and its values.

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