This is a remote position.
Panagora Group, is a woman-owned small business providing novel and integrated solutions in global health and international development, implementing since August 18, 2020 the Monitoring, Evaluation and Learning Platform (MEL-P) Activity funded by the United States Agency for International Development (USAID) Mission in Indonesia. MEL-P’s purpose is to support the implementation of the Country Development Cooperation Strategy for Fiscal Year 2021 – 2025 by providing technical, consulting, and advisory services related to monitoring, evaluation, and learning and other relevant short-, medium-, and long-term technical expertise to USAID/Indonesia. The activity will also provide support to USAID initiatives, such as the Indo-Pacific Strategy, and newly enacted Foundations for Evidence Based Policy Making Act. These combined efforts will facilitate and inform program management decisions within the Mission, shape the long-term strategic direction of programs, and enable USAID/Indonesia to comply with USAID’s Evaluation Policy and USAID Automated Directives System 201.
The Finance and Administration Consultant (FAC) assures MEL-P financial integrity. S/he assures that the MEL-P’s administrative systems and instruments functional optimally, and in strict adherence to Panagora and USAID policy.
The FAC reports and is accountable to the Chief of Party (COP) and is responsible for managing MEL-P activity office finance, accounting, and administrative activities, including coordinating all human resources (HR) and IT activities to ensure the project needs are met. This is a short-term remote position.
The FAC is responsible for developing periodic schedules, plans or calendars, and executing or coordinating the execution of required tasks to ensure that all MEL-P finance, accounting, and administrative activities are timely completed to meet project needs.
Accounting and finance
- In coordination with the COP and the US-based Activity Management Team (AMT), develops and maintains procedures for monitoring and analyzing project budgets, which allow accurate projection of expenditures and comparisons of actual and budgeted spending.
- Ensures that all financial transactions and practices are consistent with USAID’s and Panagora’s policies, regulations, and rules.
- Works with the COP and the AMT to draft annual budgets.
- In coordination with the COP and the AMT, prepares monthly projections and cash/wire requests, based on budget and cash flow projections, to ensure the project has all necessary funds for operations.
- Monitors and tracks expenses, and coordinates payments for local operational transactions, items for office accommodations, communications, security, transportation, etc.
- Supports oversight of the project petty cash account ensuring transactions are adequately tracked, recorded, and reconciled.
- Verifies all invoices and payment requests, ensuring that supporting documents for each transaction are clear and complete.
- Maintains project bank accounts and ensures proper monthly bank reconciliations.
- Completes monthly financial reporting in accordance with USAID requirements, including entering financial data in Panagora’s accounting software system and submitting reports to the AMT and Panagora’s finance team.
- Supports oversight of MEL-P staff and consultants working on MEL-P finance and administrative aspects.
- In coordination with the COP and the AMT, monitors local subcontractors’ funds management, cross check source documents, and ensure they provide timely, relevant, and high-quality services.
- Maintains financial files and support annual audits.
- Advises the COP on financial health through the provision of regular and timely financial expenditure reports.
Procurement & logistics
- Participates on the evaluation committees of the procurement of goods and services to provide expert financial advice and objective reviews of submitted quotations and proposals/bids and make recommendations to the approving party.
- Works with MEL-P’s Office and HR Manager to:
- Coordinate appropriate storage and distribution of equipment and other items/supplies, review project inventory in accordance with USAID’s and Panagora’ systems and procedures.
- Coordinate all in-country travel and complete relevant payments, including monitor staff advances and travel expense reports, as well as logistics for MEL-P workshops, meetings and events.
- Manage vehicle rentals and ensures vehicle use and/or contracting meets project demands and review of vehicle log.
- Develops, maintains, and implements office administrative and personnel systems in accordance with Panagora’s and USAID’s rules and regulations.
- In coordination with MEL-P’s Office and HR Manager, complete all MEL-P administrative procedures (advertisement, collecting CVs, shortlisting against criteria, interviews, drafting employment agreements, etc.).
- Ensures that all supervisors set performance objectives and complete planned staff performance reviews.
- Maintains personnel files (including and records and annual and sick leaves) and supports preparation payroll for national staff/employees assuring that all amounts and deductions are made accurately, and monitor employee time keeping.
- Performs other duties as assigned by the COP.
- Oversees all office administrative and finance filing systems, both hard copy and soft-copy files.
- Oversees MEL-P’s Office and HR Manager, Accountant and Finance Assistant.
- Provides mentorship to operations and finance teammates.
- Reports any performance issues to the COP as soon as they occur.
- Works with the COP to develop a positive working environment for all staff members
- Education: Master’s degree in Accounting, Finance or related field
- A minimum of 12 years’ progressive financial management and grants management experience on international development projects.
- At least 5 years’ experience with financial management of a USAID or USG-funded contract or grant.
- Strong analytical and computer skills, especially with accounting software, spreadsheets, and financial analysis.
- Demonstrated working knowledge of USAID rules and regulations.
- Minimum of eight years of oversight experience.
- Demonstrated experience in human resources, recruiting, staff management, and other human resource responsibilities.
- Strong organizational skills, including ability to prioritize and meet deadlines.
- Demonstrated ability to work in a fast-paced and detail-oriented, with a proactive planning and execution.
- High standards of integrity, professionalism, and impartiality.
- Excellent interpersonal and networking skills.
- Ability to work collaboratively in teams, build consensus, and effectively coordinate with internal and external actors is highly desired.
- Experience working with USAID or other donors.
- Strong working knowledge of English (spoken and written).
To Apply: Fill out the online application. Please include a cover letter and resume. Applications without a cover letter will not be considered.
No telephone inquiries, please. Finalists will be contacted. Only applicants who include the required application components will be considered.
Panagora Group is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Note: Panagora does not offer visa sponsorship at this time.