Finance and Administrative Assistant - International Labour Organization | New Day Jobs (Yangon, Myanmar)

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Finance and Administrative Assistant

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Finance and Administrative Assistant

Job Type : Contract
Education Requirement : Bachelor Degree
Skills :
Experience : 1 to 3 years
Work Days : Monday To Friday
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Job Detail

Contract duration: One year with possible extension within the project duration

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.

In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.

The Following Are Eligible To Apply

  • ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
  • External candidates*

The recruitment process for General Service positions is subject to specific local recruitment criteria.


Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization.Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.


Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.


Introduction


Background

Recognizing that the fishing and seafood processing sectors in major producing countries in South East Asia are growing and that many of the workers in the sector are migrant workers; the second phase of the Ship to Shore project is expanding and will include activities in Myanmar, Cambodia, Lao People’s Democratic Republic, Viet Nam, Philippines and Indonesia as well as Thailand. The project aims to address the need for specific governance in labour migration that responds to the sectoral characteristics of fishing and seafood processing sectors, particularly concerning migrant fishers. The project is funded by the EU and will be implemented in partnership with IOM and UNDP.


This project will promote gender-responsive labour migration laws, policies, practices and services that address the characteristics of working in fishing and seafood processing sectors. It will support the organization and representation of migrant workers in these sectors, including in the protection of fundamental principles. It will address the legal, policy and institutional gaps and barriers faced by migrant workers in these sectors including in the protection of fundamental principles and rights at work as well as enhance recruitment processes and their access to safe, orderly and regular migration by addressing exploitation, forced labour and trafficking.


The project will work in close cooperation with governments and social partners to achieve its overall objective: promote regular and safe labour migration among South East Asian Countries, in particular in the fishing and seafood processing industry.


Reporting lines

The Finance and Administrative Assistant will work under the supervision of the National Project Coordinator ( NO-A ) and he/she will receive administrative and financial guidance from the Senior

Operations Officer – ILO office in Myanmar. She/he is required to work in close collaboration with other ILO staff members.


Description Of Duties


Maintain project financial records and monitoring systems to record and reconcile project expenditures, payments, statements and other data as required.

Check all project financial/progress reports, verify the accuracy of calculations and the completeness of supporting documents, initiate correspondence to verify data, answers queries;

Prepare travel authorization form for programme staff and input the claims in the system.

Calculate and compile cost estimates and projected budget requirements and assist in the preparation of project budget, budget revisions/budget rephrasing.

Responsible for procurement process, i.e. project supplies and equipment’s. Arrange for control of distribution and establish/maintain appropriate inventory records.

Prepare Letters of Agreement, Service contracts and external collaborator contracts for approval of the Office;

Check and verify financial reports submitted by the project implementing agencies and/or project partners

Provide administrative/logistic support for capacity building, meetings, seminars and/or workshop and prepare and ensure accurate Statement of Expenditures of the events, and also mission of national and international consultants.

Organize meetings, programme activities/events and project missions as indicated in the project implementation plan and under the guidance of the Project Coordinator.

Prepare routine project correspondence including supporting documents to contracts and reports adhering to ILO requirements.

Maintain follow-up system, and draw attention of the supervisor to matters requiring immediate and/or personal attention.

Maintain all other project administrative files and official records, directory of contacts and partners, including compilation of documents and different reports produced for the SEA Fisheries Project.

Perform other duties as may be assigned by the Supervisor.


Required Qualifications


Education


Completion of secondary school education, supplemented by a finance/ administration diploma


Experience


Three to Four years of experience in administrative and finance-related work. Previous work experience in the UN/international organizations will be considered an advantage


Languages


Good Command of English and Myanmar


Competencies


Good knowledge of the financial and administrative principles and practices.

Good administrative skills to provide administrative support.

Knowledge of accounting and finance procedures and ability to maintain financial records and prepare clerical reports and statements accurately.

Knowledge of in-house procedures for the preparation of documents and administrative forms, and for the use of filing systems will be considered an advantage.

Ability to work Microsoft Office programmes (Word, Excel, PowerPoint, E-mail) required for work.

Ability to prepare preliminary reports and to draft correspondence.

Ability to deal with a range of staff and to respond to their queries.


Personal attributes

Ability to organize own work

Ability to take initiatives

Ability to work as member of a team

Ability to perform under pressure

Ability to work and communicate with all colleagues in a courteous and cooperative manner, address visitors and project partners with tact and diplomacy

Must demonstrate a high standard of ethical conduct (honesty, integrity and loyalty to the Organization), and a high level of commitment to his/her job,

Must demonstrate responsible behaviour and attention to detail


Recruitment process


Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website . The system provides instructions for online application procedures.


Fraud warning


The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.

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