Head of Procurement Job at Leading Tech Logistics Company in Dagon

Leading Tech Logistics Company

Dagon

Head of Procurement

Leading Tech Logistics Company

Dagon
Operations & Project Management

Job Type	:	Full-Time
Education Requirement	:	Bachelor Degree
Skills	:	English (Fluent) logistics Management procurement

Experience	:	8 years and above
Work Days	:	Monday To Friday

Job Detail

About the Position

Reporting to the Chief Business Officer (CBO) and Chief Operating Officer (COO) the Head of Procurement will directly manage and develop the Procurement Team. The role will be mainly

responsible for development of supplier network relations, securing long term supplier contracts including strategizing and negotiating with suppliers and vendors to acquire the

most cost-effective deals and to reduce supplier costs. Other main D&R include the procuring, assessment and comparison of prices including all transport logistics, customs clearance,

warehousing for all current and prospective clients. On the client side the role includes the handling quotations (RFQs) taking lead on client tenders, fleet suppliers’ contracts and

pricing, the renewal of client contracts and ad-hoc pricing. The team has been established over last six months and the HoP will work closely with the CBO and COO in the continued development, training, and expansion of the PM Team. The HoP will be an independent-thinking and driven individual, with an enthusiasm for working in an entrepreneurial environment in a role that requires integrity, trust, transparency and a solid understanding of procurement processes, supplier and client relations and price comparison analysis. The role

also requires excellent communication skills both internally and externally and the ability develop and manage a new department in a company.

Duties and Responsibilities

The work and role of the PM includes but is not limited to the following:

• Developing Procurement strategy in alignment with overall company strategy including revenue targets and margin

• Manage the procurement process and the supply base efficiently and effectively

• Support the organizational goals and objectives

• Develops a KPI system with CBO and COO for turnaround or RFQs and Tenders

• Develops a tender process with vendors and fleet suppliers for client RFQs, tenders and all contracts

• Develop and build strong relationships with other functional groups and stakeholders

• Develops bid evaluation criteria and ensures the integrity of a competitive process.

• Develops a reporting system for breakdown of costs vendor transportation services into segments of fuel, tolls, fixed costs, deprecation, R&M to better understand transport pricing for future negotiation with suppliers and clients

• Works closely with CBO to plan, assess and deliver best pricing strategies for procuring new business with a view to meeting company revenue and margin targets over the short and long term

• Assists COO, CBO, BD Management to form strategic partnerships with vendors and clients to leverage pricing and develop primary business relationships

• Contribute to the creation and implementation of best practice logistics vision, strategy, policies, processes, and procedures to aid and improve operational performance.

• Support Operational Requirements as necessary

• Support new business initiatives and projects and contribute to review meetings and change process.

• Ensure effective logistics implementation takes place relating to the changes General and Task Management

• Overseeing the day-to-day management of the Procurement Department

• Analyses existing approaches to current pricing processes by working closely with the CBO, COO and Business Analysis Team

• Makes changes to current processes where appropriate that will improve overall pricing procurement and pricing efficiency

• Where long term pricing cannot be secured ensures a best pricing strategy to limit constant price changes

• Works with CBO and BD Team to improve client pricing and to find pricing “sweet spots”

• Ensures transparent and competitive procurements that are conducted in a timely manner and properly documented

• Facilitates bidder debriefings where necessary and exercises appropriate judgment and tact while ensuring to protect confidential information.

• Carries out assessment and comparisons of vendor prices in line with current market trends and reports back on those to CBO and COO

• Implements a monitoring system that ensures logistic costs are in line with local and current market prices across the country

• Compiles and presents regular reports for the CBO and COO to ensure pricing and collection of prices are being done in a timely manner to meet BD and client turnaround deadlines

• Maintains and manages procurement files including all relevant documentation

• Maintains all the relevant information concerning the organization’s suppliers including historical pricing and performance

• Monitors and reports Procurement Teams KPI’s to Senior Management and HR on a regular basis

• Holds and leads regular Team Meetings and workshop discussions as necessary and takes part and contributes to Head of Department (HoD) meetings

• Recommend optimal transport modes, routes, or frequency

• Monitor, quality, quantity, delivery times and transport costs

• Plan, manage and evaluate logistics operations liaising with internal stakeholders, suppliers, logistics providers, transportation companies and customers

• Demonstrate behavior consistent with the Company's Code of Ethics and Conduct Relationship and People Management

• Develop and maintain strong relationships with all connected with the logistics process (long term contracts and stable pricing)

• Expanding supplier network by working closely with CBO and COO in terms of understanding client need and current supplier limitations and shortcomings

• Devising supplier incentives to secure loyalty and better long-term pricing

• Ensure compliance with import/export regulations/customs regulations and legal and health and safety requirements

• Plans, organize and leads the bid solicitation process including drafting and issuing of RFQs and Tenders for vendors and fleet suppliers

• Assists the COO and CBO with the identification, recruitment and onboarding of new vendors and fleet suppliers across the country and in line with company strategy and client needs

• Monitors vendor and fleet supplier performance with Quality Assurance Manager and BA Team to ensure client all KPIs and SOPs are met and run to agreed standards

• Negotiates with fleet suppliers to try and meet desired target prices of BD Team and clients and explains any misalignment with that pricing

• Gives feedback to COO, CBO, and Quality Assurance Manager when there is a break down in vendor and fleet supplier performance that falls below Client standards, client SOPs and KPIs

• Analyses and reports to CBO and COO any potential market changes and developments in pricing and vendor supply capacity

• Manage, coach, and develop a high performing team that meets agreed objectives and delivers best practices results, added value and continuous improvements

• Report on achievement of targets and identify any actions required

• Ensure that all functions under supervision operate in accordance with health, safety and environmental policies and procedures to ensure the safety and wellbeing of staff and visitors

Education and Experience

• Minimum 7 years’ experience in the logistics sector in preferably with Myanmar inland road transportation knowledge

• Minimum 4 years procurement experience preferably in the logistics sector and supply chain

• Minimum 4 years management experience, preferably in the logistics sector or supply chain

• Related degree in supply chain or business

Skills and Competencies

• Deep understanding of all major industry sectors in Myanmar and their overall logistics needs and requirements

• Proven track record in carrying out the procurement of pricing within the supply chain and logistics market including transportation, customs clearance, and warehousing

• Proven procurement experience with MNCs, Myanmar Companies and SMEs

• Proven skills in price comparison and analysis of price procurement

• Ability to develop and implement new procurement processes

• Ability to train and develop a department and ensure its cross departmental functionality

• Process driven with a view to cost saving and increasing company margin

• Acts with integrity, trustworthiness, and transparency

• The ability to see Tech as an enabler to Logistics Procurement and work to improve that area within company

• Excellent organizational skills including timely and detailed reporting abilities

• Team player with excellent interpersonal skills

• Excellent time management and calendar planning

• Fluent English both written and verbal

• High level of competency in MS office, PowerPoint, Excel and other relevant applications for About the Position Reporting to the Chief Business Officer (CBO) and Chief Operating Officer (COO) the Head of

Procurement will directly manage and develop the Procurement Team. The role will be mainly responsible for development of supplier network relations, securing long term supplier

contracts including strategizing and negotiating with suppliers and vendors to acquire the most cost-effective deals and to reduce supplier costs. Other main D&R include the procuring, assessment and comparison of prices including all transport logistics, customs clearance, warehousing for all current and prospective clients. On the client side the role includes the handling quotations (RFQs) taking lead on client tenders, fleet suppliers’ contracts and pricing, the renewal of client contracts and ad-hoc pricing. The team has been established over last six months and the HoP will work closely with the CBO and COO in the continued development, training, and expansion of the PM Team. The HoP will be an independent- thinking and driven individual, with an enthusiasm for working in an entrepreneurial environment in a role that requires integrity, trust, transparency and a solid understanding of procurement processes, supplier and client relations and price comparison analysis. The role also requires excellent communication skills both internally and externally and the ability develop and manage a new department in a company.