Bid/Proposal: Humanitarian and Resilience Programme (HARP) Facility - COVID-19 real time evaluation
Location: The evaluation is expected to be done remotely unless the successful person/company already happens to be in Myanmar
Background and context
The HARP-Facility is the principal pillar of the UK's Humanitarian assistance in Myanmar. Launched in 2016, the Facility acts as both a grant funding mechanism and a knowledge platform for the UK Foreign, Commonwealth and Development Office (FCDO) and the wider humanitarian community.
In its role as a funding mechanism, the HARP Facility is responsible for distributing and managing £61 million in grants to organisations meeting the needs of people affected by conflict and natural disasters in Myanmar. As a knowledge platform, the HARP Facility provides technical and capacity development support to local and international humanitarian organisations, provides research and contextual analyses to support better understanding of the humanitarian context in Myanmar, and promotes learning on effective humanitarian response through generation of evidence from its grant portfolio. Since March, the HARP Facility has worked with grantees to ensure continuity of its humanitarian response as well as pivoting to focus on prevention and response to the COVID-19 pandemic.
This has involved:
- Working with partners to ensure that critical humanitarian assistance continues to be delivered in a safe and responsible manner.
- Modifying existing grant agreements to enable grantees to adapt their response to focus on COVID-19 mitigation and preparedness
- Providing new grants to meet key needs related to humanitarian needs and COVID-19 response during the pandemic.
The HARP Facility COVID-19 portfolio currently consists of 26 local and international NGOs providing goods and services valued at approximately £5 million to targeted populations in Rakhine, Kachin, Northern Shan, Chin, South East Myanmar and the Thai border area.
Evaluation objectives and target audience
The aim of the real time evaluation is to assess the relevance, timeliness and appropriateness of the HARP Facility's COVID-19 response. Specifically, the real time evaluation is expected to:
- Inform forward looking reflection on current implementation and identify areas for improvement by assessing the relevance and appropriateness of the range of activities being undertaken by HARP-F grantees.
- Capture any key learning that can be applied to the existing response or to future emergencies by examining both the range of activities being undertaken by grantees and the actions taken by the HARP Facility to respond to COVID-19.
- Assess the speed and responsiveness of the HARP Facility in adapting to the COVID-19 pandemic.
- Examine the extent to which the HARP Facility fund management/support model contributes to FCDO's capacity for responsive humanitarian programming.
- Assess the HARP Facility's approach to ensuring duty of care to grantees and implementing partners. The evaluation findings will be used internally by the HARP Facility and FCDO to make course corrections where relevant and to improve future responses, and externally to promote learning on responsive humanitarian programming during the COVID-19 pandemic.
Approach and Methodology
Given travel restrictions and access constraints, the evaluation will be conducted remotely using a combination of quantitative and qualitative methods proposed by the evaluator. At a minimum, it is expected that the evaluator(s) will:
- Review relevant literature from the HARP Facility, FCDO, grantees and peer agencies
- Conduct in-depth interviews with key staff from the HARP Facility, FCDO, grantees and peer agencies.
- Survey grantees to gather relevant feedback and to develop a quantitative analysis of what is being done where. The evaluator(s) may also wish to conduct remote workshops.
Timeline and deliverables
The consultancy is expected to start as soon as possible and last between one and two months.
A rough outline of the anticipated timeline is presented below together with the expected deliverables:
Inception phase (1-2 weeks). Inception report should contain:
- Desk review of programme documentation and existing data
- Break evaluation objectives into specific evaluation questions
- Propose data collection methods and data sources to be used for addressing each evaluation question.
- Detailed work-plan developed by consultant and agreed on with HARP-F
DELIVERABLE 1: Submission of Inception Report.
Data collection and analysis phase (4-5 weeks).
- Implement independent data collection
- At the end of the data collection phase, preliminary findings and conclusions will be presented to HARP-F
DELIVERABLE 2: Compiled raw data in electronic format;
DELIVERABLE 3: Presentation of preliminary findings to relevant staff Reporting phase (2 weeks).
The final report should: Provide a comprehensive analysis of compiled data
- Provide findings and recommendations that respond to the evaluation objectives
- Be circulated to HARP-F for review and comment before finalisation
- Incorporate feedback from HARP-F staff as relevant
DELIVERABLE 4: Submission of draft report for review
DELIVERABLE 5: Submission of final report and annexes (with HARP-F signoff)
Evaluation team composition and required competencies
- Proven experience conducting real time evaluations and demonstrated expertise in both quantitative and qualitative evaluation methods
- Strong qualitative and quantitative data analysis skills
- Knowledge of humanitarian programming and emergency response
- Familiarity with the Myanmar context and ability to communicate cross-culturally
- Excellent report writing skills in English Budget and Payment
Bids shall include budgets that are based on the scope of work and proposed objectives.
The agreed sum shall cover all fees and costs incurred in conducting the consultancy tasks. Payment will be made in two instalments:
- 40 per cent upon completion of the inception period,
- 60 per cent upon submission and approval of the finalised consultancy outputs
Proposal Submission Application deadline: Close of business 27 November 2020.
Bids must include the following:
a) Cover letter: stating candidate/team skills and experience suitable for the consultancy (max 2 page)
b) Outline of evaluation framework and proposed methods, proposed timeframe, basic work plan and budget (max 4 pages; bids over limit will be automatically excluded).
c) CVs of proposed individual(s) and sample of similar assessments/research carried out previously (abbreviated work is adequate, though we may ask for additional text if submission is insufficient to assess quality of work performed).
Applications and queries to be sent to Head of Quality, Impact and Learning, Andrew Wilson – [email protected]