This position is advertised open to Group 1, Group 2, if applicable and external applicants.
Procedures and Eligibility
Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).
In line with the RALS, the below category of candidates are eligible to apply for internally/externally advertised vacancies.
Group 1 candidates: Group 1 comprises current GS staff members holding an indefinite or fixed-term appointment who, at the date of the deadline for application, are serving in the country of the vacancy at the grade of the position or one grade below or above. However, current GS staff members holding an indefinite or fixed-term appointment in the country of the vacancy who apply for a position two grades above the personal grade will be considered as Group 2 applicants.
Group 2 candidates: Group 2 comprises candidates from the below categories after completion of one cumulative or continuous year of service in the country of the vacancy.
I. Current locally recruited UNHCR staff members holding a temporary appointment up to a maximum of two grades above their current positions;
II. Former locally recruited UNHCR staff members who held an indefinite or fixed-term appointment (within 2 years of separation for males and 5 years for females) up to a maximum of two grades above the last position at UNHCR;
III. National United Nations Volunteers currently working for UNHCR;
IV. National UNOPS and individual contractors currently working for UNHCR;
V. Current GS staff members holding an indefinite or fixed-term appointment applying to a position in the same category two grades above the staff member's personal grade;
VI. Current UNHCR staff members in the International Professional category holding an indefinite or fixed-term appointment applying to a GS post;
VII. Current UNHCR staff members in the NPO category holding an indefinite or fixed-term appointment applying to a GS post;
VIII. Current locally recruited female staff members from other UN system Organizations holding the equivalent of an indefinite or fixed-term appointment up to a maximum of two grades above their current positions.
External candidates: External candidates are candidates who are not in Group 1 or Group 2. They must meet the essential minimum requirements of the position, candidates not citizens of the country must comply with all eligibility requirements for employment in line with the prevailing legislative prerequisites in the country.
Duties And Qualifications
Senior Information Management Assistant
Organizational Setting and Work Relationships
The Senior Information Management Assistant assists in the production and dissemination of information on the population of concern, including but not limited to Protection and Programme information.
The position is supervised by a more senior position at the field level and receives functional guidance and support from IM specialists at country/regional and global level. Subject to the nature of the task/assignment, he/she will work independently on routine tasks, while will follow instructions of the supervisor for more complex issues. The position has no supervisory role. The incumbent may play a liaison role with the national and local authorities for gathering and exchange of data.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.
- Assist in operationalizing country-specific common data standards and promoting them with partners.
- Assist in compiling and aggregating information elements required to produce standardized information products and implement data/information collection plans for baseline and context-specific data.
- Support the operation in the analysis of processed data and information and perform data quality and consistency control.
- Facilitate the analysis of cross-border information between relevant countries.
- May be required to collect GIS data, update maps and undertake field trips to project sites.
- May be required to participate in Needs Assessment processes, specifically in data collection, processing/collation and data exploration.
- Liaise with partners and represent UNHCR in meetings related to the functions.
- Decide on appropriate resolution to data management problems and escalate issues to the supervisor if incident cannot be resolved.
- Perform other related duties as required.
Years of Experience / Degree Level
For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Certificates and/or Licenses
Information Technology, Demography, Statistics, Social Sciences
Operational Data management Learning Programme
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Experience with handling confidential data and demonstrated understanding of different data collection methodologies.
Successful participation in the Operational Data management Learning Programme.
Experience in web design and software development is an asset.
Experience with relevant software such as ArcGIS, Mapinfo, SPSS, EpiInfo6, SQL Server, and/or proGres.
Experience with HTML, PHP, ASP and/or Java is an asset.
Ability to formulate IM-related technical requirements and Operating Procedures.
DM-Data collection methodologies
IM-Epi Info Software
IT-Geographic Information Systems (GIS)
IM-Information Management (related technical requirements & Operating Procedures)
(Functional Skills marked with an asterisk* are essential)
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Knowledge of English is essential and local dialect is desirable.
The Senior Information Management Assistant will perform duties under direct supervision of the Information Management Officer in Maungdaw.
For information on UN salaries, allowances and benefits, please visit International Civil Service Commission at: http://icsc.un.org
Submission Of Applications
- Interested Group 1 and Group 2 applicants need to apply through MSRP-Self-Service-Recruiting Activities-Careers (please search by Job Opening number or by Location). Please update your personal profiles with all required information before applying.
- Interested external applicants need to apply online through the external UNHCR website. https://www.unhcr.org/careers.html -Careers-Vacancies (please search by Job Opening number or by Location).
- Only short-listed candidates will be individually notified and invited for a test and panel interview.
- Qualified female candidates are encouraged to apply.
- Please declare if you have any immediate relative currently working with any UN agencies.
- UNHCR is an equal opportunity employer and regrets its inability to reply individually or attend to telephone queries on the advertised posts.
- UNHCR is committed to diversity and inclusion within its workforce, and encourages all candidates meeting the required qualifications, irrespective of gender, nationality, sexual orientation, religious and ethnic backgrounds, including persons living with disabilities, to apply.
See below for this postion's Operational Context
UNHCR¿s activities include needs identification, multi-sectorial humanitarian assistance including emergency response and support to persons with specific needs, as well as community-based activities including Quick Impact Projects aimed at addressing immediate needs of communities and supporting the promotion of social cohesion. UNHCR works in partnership with various humanitarian and development actors and in cooperation and coordination with the relevant authorities. UNHCR Maungdaw covers Buthidaung, Maungdaw and Rathedaung townships in Rakhine State.The incumbent is supervised by the IM Officer who defines general work objectives and provides necessary advice and guidance. Subject to the nature of the task/assignment, he/she will work independently on routine tasks, while will follow instructions of the supervisor for more complex issues. The position has no supervisory role. The incumbent participates in a multi-functional activities and works closely with relevant sectorial in support of the effective delivery of UNHCR activities.
The Closing date for submission of applications is mid-night of 25 January 2022.